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Grant and Donor Report Writing for Development Programmes

NGOs, development agencies and community organisations across Southern Africa depend on donor funding that requires accurate, honest and well structured reporting. This course teaches delegates to write narrative and financial donor reports that track indicators, explain variance against the funding proposal, and maintain the trust needed for continued or renewed funding.

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Register for this course

What you will be able to do

  • Interpret donor reporting templates and identify the information each section requires.
  • Report progress honestly against agreed indicators, targets and the original funding proposal.
  • Explain variance between planned and actual results without minimising or overstating outcomes.
  • Write narrative sections that connect programme activities to beneficiary outcomes and impact.
  • Align financial reporting narrative with supporting budgets and expenditure records.
  • Structure a donor report that builds confidence and supports future funding applications.

Course outline

  1. 01Understanding Donor Reporting Requirements
  2. 02Reading and Interpreting Funding Proposals
  3. 03Reporting Against Indicators and Targets
  4. 04Explaining Variance Honestly and Clearly
  5. 05Linking Activities to Beneficiary Outcomes
  6. 06Aligning Narrative with Financial Reporting
  7. 07Common Pitfalls in Donor Reports
  8. 08Building Trust for Future Funding

Who should attend

This course is intended for NGO programme managers, monitoring and evaluation officers, project coordinators and finance staff responsible for donor and grant reporting.

Dates, venues and fees

DatesVenueDaysFeeCalendarRegister
28 to 30 Sep 2026Blantyre3US$1,500Closed
29 Sep to 1 Oct 2026Mozambique3US$1,500Register
30 Sep to 2 Oct 2026Nairobi3US$1,500Register
5 to 7 Oct 2026Dar es Salaam3US$1,500Register
6 to 8 Oct 2026Kigali3US$1,500Register
7 to 9 Oct 2026Kampala3US$1,500Register
12 to 14 Oct 2026Accra3US$1,500Register
13 to 15 Oct 2026Lagos3US$1,500Register
14 to 16 Oct 2026Cairo3US$1,500Register
19 to 21 Oct 2026Mauritius3US$1,500Register
20 to 22 Oct 2026Dubai3US$1,500Register
21 to 23 Oct 2026Online3US$900Register
17 to 19 Nov 2026Johannesburg3R13,000Register
18 to 20 Nov 2026Cape Town3R13,000Register
23 to 25 Nov 2026Durban3R13,000Register
24 to 26 Nov 2026Pretoria3R13,000Register
25 to 27 Nov 2026Windhoek3US$1,500Register
30 Nov to 2 Dec 2026Gaborone3US$1,500Register
1 to 3 Dec 2026Maseru3US$1,500Register
2 to 4 Dec 2026Mbabane3US$1,500Register
7 to 9 Dec 2026Lusaka3US$1,500Register
8 to 10 Dec 2026Harare3US$1,500Register
9 to 11 Dec 2026Lilongwe3US$1,500Register

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

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