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Managing Driver Allowances, Subsistence and Trip Payments

Helps operators design and control the allowances that drivers earn for trips, nights away and border crossings. Covers setting fair rates, controlling advances, verifying claims and preventing the disputes and abuse that often surround driver payments. Reflects the cash advances, cross border expenses and trip based earnings common in African long haul operations.

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Register for this course

What you will be able to do

  • Design fair and clear allowance structures for trips and nights away.
  • Set rules for cash advances and reconcile them after each trip.
  • Verify trip claims against actual routes, distances and stops.
  • Prevent common forms of allowance abuse and disputes.
  • Manage cross border and foreign currency expenses for drivers.
  • Report allowance costs and trends to management.

Course outline

  1. 01Designing Driver Allowance Structures
  2. 02Cash Advances and Reconciliation
  3. 03Verifying Trip Claims
  4. 04Preventing Abuse and Disputes
  5. 05Cross Border and Currency Expenses
  6. 06Allowance Cost Reporting
  7. 07Policy and Communication with Drivers

Who should attend

This programme suits transport administrators, payroll and finance staff, fleet controllers and depot managers handling driver payments.

Dates, venues and fees

DatesVenueDaysFeeCalendarRegister
28 to 29 Sep 2026Harare2US$1,100Closed
29 to 30 Sep 2026Lilongwe2US$1,100Register
30 Sep to 1 Oct 2026Blantyre2US$1,100Register
1 to 2 Oct 2026Mozambique2US$1,100Register
5 to 6 Oct 2026Nairobi2US$1,100Register
6 to 7 Oct 2026Dar es Salaam2US$1,100Register
7 to 8 Oct 2026Kigali2US$1,100Register
8 to 9 Oct 2026Kampala2US$1,100Register
12 to 13 Oct 2026Accra2US$1,100Register
13 to 14 Oct 2026Lagos2US$1,100Register
14 to 15 Oct 2026Cairo2US$1,100Register
15 to 16 Oct 2026Mauritius2US$1,100Register
19 to 20 Oct 2026Dubai2US$1,100Register
20 to 21 Oct 2026Online2US$900Register
1 to 2 Dec 2026Johannesburg2R10,000Register
2 to 3 Dec 2026Cape Town2R10,000Register
3 to 4 Dec 2026Durban2R10,000Register
7 to 8 Dec 2026Pretoria2R10,000Register
8 to 9 Dec 2026Windhoek2US$1,100Register
9 to 10 Dec 2026Gaborone2US$1,100Register
10 to 11 Dec 2026Maseru2US$1,100Register
14 to 15 Dec 2026Mbabane2US$1,100Register
17 to 18 Dec 2026Lusaka2US$1,100Register

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

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