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Fleet Cost, Utilisation and Replacement Planning

Fleet budgets are often managed on fuel spend alone while depreciation, tyres, downtime and idle assets quietly cost more. Cost per kilometre modelling, total cost of ownership, replacement cycle decisions, utilisation measurement and the case for owning against leasing, using South African cost assumptions.

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What you will be able to do

  • Calculate cost per kilometre and cost per operating hour for each vehicle class.
  • Build a total cost of ownership model covering finance, fuel, tyres, maintenance and residual value.
  • Measure utilisation and identify vehicles that no longer earn their place in the fleet.
  • Determine replacement cycles using cost, downtime and resale evidence.
  • Compare purchase, full maintenance lease and rental options for a defined operation.
  • Present a fleet budget and capital replacement plan to executive management.

Course outline

  1. 01Fleet cost structure and cost centres
  2. 02Cost per kilometre modelling
  3. 03Total cost of ownership and residual values
  4. 04Utilisation measurement and right sizing
  5. 05Replacement cycle analysis
  6. 06Own, lease or rent decisions
  7. 07Budgeting and capital planning

Who should attend

Fleet managers and controllers, transport managers, finance staff carrying vehicle budgets, asset managers in municipalities and state entities, and operations managers in distribution, mining services and construction.

Dates, venues and fees

DatesVenueDaysFeeCalendarRegister
28 Sep to 2 Oct 2026Accra5US$1,800Closed
5 to 9 Oct 2026Lagos5US$1,800Register
12 to 16 Oct 2026Dubai5US$1,800Register
19 to 23 Oct 2026Johannesburg5R18,000Register
26 to 30 Oct 2026Cape Town5R18,000Register
2 to 6 Nov 2026Durban5R18,000Register
9 to 13 Nov 2026Pretoria5R18,000Register
16 to 20 Nov 2026Nairobi5US$1,800Register
23 to 27 Nov 2026Dar es Salaam5US$1,800Register
30 Nov to 4 Dec 2026Lusaka5US$1,800Register
7 to 11 Dec 2026Harare5US$1,800Register

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

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