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Purchase to Pay Process Optimisation

The purchase to pay cycle is where procurement policy meets accounts payable reality, and in many South African organisations it is riddled with duplicate invoices, late payments and maverick spend. This course walks delegates through requisitioning, purchase order controls, three way matching, invoice exception handling and vendor payment terms, giving procurement and finance teams practical tools to tighten the cycle.

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What you will be able to do

  • Map the end to end purchase to pay cycle and identify control weaknesses.
  • Design purchase order and requisition controls that reduce maverick spend.
  • Apply three way matching to catch invoice discrepancies before payment.
  • Resolve common invoice exceptions without delaying supplier payments.
  • Negotiate payment terms that protect cash flow while maintaining supplier goodwill.
  • Build reporting dashboards that track cycle time and early payment discounts.

Course outline

  1. 01Overview of the Purchase to Pay Cycle
  2. 02Requisitioning and Purchase Order Controls
  3. 03Three Way Matching Fundamentals
  4. 04Managing Invoice Exceptions and Disputes
  5. 05Supplier Payment Terms and Cash Flow
  6. 06Preventing Maverick and Off Contract Spend
  7. 07Purchase to Pay Technology and Automation
  8. 08Metrics, Reporting and Continuous Improvement

Who should attend

This course is designed for procurement officers, accounts payable clerks, finance managers and buyers responsible for purchase order processing and invoice reconciliation.

Dates, venues and fees

DatesVenueDaysFeeCalendarRegister
28 to 30 Sep 2026Windhoek3US$1,500Closed
29 Sep to 1 Oct 2026Gaborone3US$1,500Register
30 Sep to 2 Oct 2026Maseru3US$1,500Register
5 to 7 Oct 2026Mbabane3US$1,500Register
6 to 8 Oct 2026Lusaka3US$1,500Register
7 to 9 Oct 2026Harare3US$1,500Register
12 to 14 Oct 2026Lilongwe3US$1,500Register
13 to 15 Oct 2026Blantyre3US$1,500Register
14 to 16 Oct 2026Mozambique3US$1,500Register
19 to 21 Oct 2026Nairobi3US$1,500Register
20 to 22 Oct 2026Dar es Salaam3US$1,500Register
21 to 23 Oct 2026Kigali3US$1,500Register
26 to 28 Oct 2026Kampala3US$1,500Register
27 to 29 Oct 2026Accra3US$1,500Register
28 to 30 Oct 2026Lagos3US$1,500Register
2 to 4 Nov 2026Cairo3US$1,500Register
3 to 5 Nov 2026Mauritius3US$1,500Register
4 to 6 Nov 2026Dubai3US$1,500Register
9 to 11 Nov 2026Online3US$900Register
2 to 4 Dec 2026Johannesburg3R13,000Register
7 to 9 Dec 2026Cape Town3R13,000Register
8 to 10 Dec 2026Durban3R13,000Register
9 to 11 Dec 2026Pretoria3R13,000Register

Fees are per delegate. South African venues are priced in rand; other locations and online in US dollars. Fees exclude 15% VAT where applicable. Group bookings of three or more delegates from the same organisation qualify for a reduced rate; contact us for a quotation.

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